U.S. Job Applicant Privacy Policy

 

Last Updated: June 29, 2023

 

Thank you for your interest in a career with Panera Bread Company (“Panera,” “we,” or “us”). This U.S. Job Applicant Privacy Policy (this “Privacy Policy”) describes how we collect, use, disclose, and protect your personal information as part of our recruitment process.

 

In this Privacy Policy, “personal information” refers to information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to you.

 

This Privacy Policy does not apply to other information collected online through our websites, mobile applications, social media pages, direct marketing campaigns, or other online communications (collectively, the “Consumer Services”). For information regarding our privacy practices related to the Consumer Services, please review our consumer privacy policy, which is available here.

 

California Notice at Collection

We collect the categories of personal information as defined in the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 and its implementing regulations (collectively, the “CCPA”) listed in the table below.

 

Category of Personal Information Collected	Sold or Shared
Identifiers, including names, postal addresses, email addresses, online identifiers, IP addresses, account names, and other similar identifiers (e.g., social media identifiers).	Yes
Personal information categories listed in the California Customer Records statute, including names, postal addresses, telephone numbers, education information, employment information, and credit and debit card information.	Yes
Protected classification characteristics under California law or federal law, including age (over 40) and sex/gender expression.	No
Commercial information, including items purchased, obtained, or considered and other purchasing or consuming histories or tendencies.	Yes
Internet or other electronic network activity information, including internet browsing history, search history, and information about interactions with the Digital Properties (as defined below) and advertisements.	Yes
Geolocation data, such as IP location.	Yes
Audio, electronic, visual, or similar information, such as phone call recordings (where permitted by law).	No
Professional or employment-related information, including job roles/titles and employer names.	No
Inferences, meaning inferences drawn from any of the information in the above-listed categories of information.	No
Sensitive personal information, including log-in information for accounts in combination with passwords allowing access to the accounts and individuals’ precise geolocation.	No

 

As further described in the “Information Use” section below, we generally collect and use the above-listed categories of personal information for our recruitment activities and as otherwise necessary or appropriate in connection with the fulfillment of other legitimate business purposes.

 

As noted in the table above, we do not “sell” or “share” (as these terms are defined in the CCPA) the above-listed categories of personal information.

 

We retain each category of personal information that we collect for as long as necessary to fulfill the purposes described in this Privacy Policy, including to satisfy legal or reporting requirements.

 

For additional information regarding our information handling practices and your legal rights, please review the “California Residents” section below.

 

Information Collection

 

We (and our service providers) collect a variety of information from and about you during the job application and recruitment process, including:

 

- Contact information, such as your name, postal address, email address, and telephone number(s).

 

- Application information and documentation, such as your completed job application, resume/CV, cover letter, and other supporting documentation.

 

- Education and training information, such as your highest level of education; the school(s) you attended and your dates of attendance; the degree(s), certificate(s), or other educational qualification you earned; and your transcript(s) or training records.

 

- Professional history and qualifications, such as your current and previous employer(s), positon(s), and work experience; your skills, professional license(s), certification(s), and/or other qualifications; and your professional references (and information that your references provide about you).

 

- Protected characteristics, such as your age, race, ethnicity, national origin, citizenship, sex, gender identity/gender expression, sexual orientation, military or veteran status, or disability status, if you choose to provide it (note that we will not use this information in hiring decisions unless specifically permitted by law).

 

- Background check information, including criminal conviction history, credit history, and/or drug test information that may be relevant to the position that you apply for with us.

 

- Technical information, such as your device’s IP address, browser type, device type, operating system, language, and other device and usage information that is collected automatically when you visit careers.panerabread.com to submit a job application or any other website where this Privacy Policy is posted or linked (collectively, this “Website”). For more information about our collection of technical information on this Website, please review our consumer privacy policy, which is available here.

 

- Other information you provide, such as your social media account handle, employment preferences, current salary, and desired salary. 

 

- Inferences, which refers to inferences drawn about your abilities, interests, or preferences based on the above-listed categories of information.

 

 

Although we collect most of the above-listed categories of personal information directly from you (when you apply for employment with Panera and throughout the recruitment process), we may collect certain information (i.e., technical information) by automated means when you access this Website.

 

Additionally, we (and our service providers) may collect certain personal information from other sources. For example, during the job application and recruitment process, we may collect information about you from employment agencies and recruiters, your current and former employer(s) and educational institution(s), your professional references, and publicly-available sources (e.g., government records and social media sites/platforms). We use the information that we receive from other sources to verify or supplement the information we collect and fulfill other purposes described in this Privacy Policy.

 

Information Use

We use the personal information that we collect from and about you for our recruitment activities and as otherwise necessary or appropriate in connection with the fulfillment of other legitimate business purposes. The specific purposes for which we use your personal information are described below.

 

- Facilitate the recruiting and interview process. We use your personal information in connection with our general recruitment activities, which may include identifying you as a potential candidate, reviewing your application for a position with us, verifying the information provided to us in connection with your application or received from other sources, determining your eligibility and suitability for a potential position or other opportunities with us, and communicating with you about the status of your application or other opportunities with us that may be of interest to you.

 

- Perform analytics. We use your personal information to perform analytics and evaluate and improve our job application and recruitment activities.

 

- Mantain security and fraud prevention. We use your personal information to help maintain the security and integrity of our business, network, and systems and to detect, prevent, investigate, and protect you, our business, and others from fraud and other unsafe activity.

 

- Satisfy our legal obligations. We use your personal information to comply with applicable law and/or respond to requests and communications from law enforcement authorities or other government officials.

 

- As otherwise necessary or appropriate. We use your personal information for other purposes at your direction or with your consent. Additionally, we use your personal information as we believe necessary or appropriate to protect our rights, privacy, safety, property, and/or those of others.

 

Please note that we may combine personal information that we collect (as described above) with information from other sources and use the combined information for the purposes described in this Privacy Policy.

 

 

We may also use and disclose deidentified data (i.e., data that cannot reasonably be used to infer information about, or otherwise be linked to, you) or aggregated data (i.e., data from which your identity has been removed and that is not linked or reasonably linkable to you) as necessary to fulfill our legitimate business purposes.

 

Furthermore, if you accept a job offer from us, we may transfer the personal information that we collected from and about you during the recruiting and interview process to your personnel file.

 

Information Disclosure

In connection with one or more of the purposes outlined above, we may disclose your personal information to the categories of recipients listed below.

 

- Our affiliates. We will disclose your personal information to our affiliates for purposes consistent with this Privacy Policy and/or other business and operational purposes.

 

- Our service providers. We will disclose your personal information to third parties that provide business, professional, or technical support functions for us and help us operate our business. These service providers, which may include job recruiters, are subject to contractual obligations and restrictions on the use of the information we disclose to them for any purpose other than carrying out the services that they are performing for us.

 

- Our personnel. We will disclose your personal information to Panera personnel who need it to perform their tasks and duties and as otherwise necessary or appropriate.

 

- Government and public authorities. In response to valid warrants or subpoenas, we will disclose your personal information to government authorities, law enforcement, courts, and others, in each case to comply with our legal or regulatory obligations or requests.

 

- Third parties in connection with a sale or business transaction. We may sell or purchase assets during the normal course of business. If another entity acquires us or any of our assets, information that we have collected may be transferred to such entity and its advisors leading up to and/or following the transaction. In addition, if any bankruptcy or reorganization proceeding is brought by or against us, information that we hold may be considered an asset of ours and may be sold or transferred to third parties.

 

- Other third parties. We will disclose your personal information to other parties at your direction or with your consent. We will also disclose your personal information as we believe necessary or appropriate either: (a) under applicable law; (b) to protect our operations and those of any of our affiliates and franchisees; (c) to protect our rights, privacy, safety, or property, and/or those of others; or (d) to allow us to pursue available remedies or limit damages that we may sustain.

 

We may disclose your personal information for other reasons that we will describe at the time of information collection or prior to disclosing your information.

 

All the above-listed categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

 

Information Security

We employ and maintain reasonable administrative, physical, and technical measures designed to safeguard and protect the personal information under our control from unauthorized access, use, and disclosure.

 

Information Retention

We will keep your personal information only for as long as necessary to fulfill the purposes for which we have collected it, including for the purposes of satisfying any legal or reporting requirements.

 

To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the information; the potential risk of harm from unauthorized use or disclosure of the information; the purposes for which we use the information; whether we can achieve those purposes through other means; and the applicable legal requirements.

 

Once retention of your personal information is no longer necessary for the purposes outlined in this Privacy Policy, we will either delete or deidentify it or, if this is not possible (for example, because the information has been stored in backup archives), we will securely store the personal information and isolate it from further processing until deletion or deidentification is possible.

 

If we deidentify information, we will maintain and use the information in deidentified form and not attempt to reidentify the information except as required or permitted by law.

 

California Residents

The CCPA provides California residents with certain rights in relation to their personal information. Pursuant to the CCPA, this section provides additional details regarding our collection, use, and disclosure of personal information relating to job applicants residing in California. This section also describes the rights available to you as a California-based job applicant in relation to your personal information and how you can exercise your rights.

 

Personal information collection and disclosure. The following chart details which categories of personal information we have collected from and about California job applicants in the past twelve (12) months, the sources of each category of information, and the categories of third parties to whom we have disclosed each category of information for a business purpose (where applicable). Please note that the first column in the chart lists by category the types of information described in the “Information Collection” section above, as required by the CCPA.

 

 

Category of Personal Information	Sources	Disclosures of personal information for a business purpose
Identifiers, including names, postal addresses, email addresses, birth dates, IP addresses, Social Security numbers, and other similar identifiers	- Directly from individuals   - Through automated means	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties:   - Our service providers   - Our personnel
Personal information categories listed in the California Customer Records statute, including names, postal addresses, telephone numbers, and education and employment information	- Directly from individuals   - Third-party sources	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties: - Our service providers   - Our personnel
Protected classification characteristics under California law or federal law, including age (over 40), race, sex/gender, gender identity/gender expression, sexual orientation, national origin, military or veteran status, and disability status	- Directly from individuals	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties:   - Our service providers   - Our personnel
Internet or other electronic network activity information, including information about interactions with this Website	- Through automated means    - Third-party sources	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties:   - Our service providers
Geolocation data, such as IP location.	- Through automated means	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties:   - Our service providers
Professional or employment-related information, including job roles/titles and information included in job applications and resumes/CVs	- Directly from individuals   - Third-party sources	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties:   - Our services providers
Education information, including education records	- Third-party sources	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties:   - Our service providers   - Our personnel
Inferences, meaning inferences drawn from any of the above-listed categories of information to create a summary about, for example, individuals’ abilities or aptitude	- Through automated means      - Third-party sources	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties:   - Our service providers   - Our personnel
Sensitive personal information, including information revealing or concerning racial or ethnic origin and personal information collected and analyzed concerning sexual orientation	- Directly from individuals	Panera has disclosed this category of information for a business purpose in the past twelve (12) months to the following categories of third parties:   - Our service providers   - Our personnel

 

 

Purposes for collecting personal information. As described in more detail in the “Information Use” section above, we collect personal information to carry out our recruitment efforts and fulfill other legitimate business purposes. 

 

 Disclosures of personal information. As detailed in the chart above, we collect certain “sensitive personal information” (as defined in the CCPA). However, we do not use or disclose sensitive personal information for any purpose outside of the limited permissible purposes set forth in the regulations implementing the CCPA.

 

Use and disclosure of sensitive personal information. . As detailed in the chart above, we collect certain “sensitive personal information” (as defined in the CCPA). However, we do not use or disclose sensitive personal information for any purpose outside of the limited permissible purposes set forth in the regulations implementing the CCPA.

 

Sale and sharing of personal information. We do not “sell” or “share” (as such terms are defined in the CCPA) personal information and have not “sold” or “shared” personal information in the past twelve (12) months.

 

Your legal rights. If you reside in California, you have the right to request that we:

 

- Disclose to you the following information covering the twelve (12) months preceding your request:

- the categories of personal information we have collected about you and the categories of sources from which we collected such information;    

- the specific pieces of personal information we have collected about you;

- the business or commercial purpose for collecting, selling, or sharing personal information about you;

- the categories of third parties to whom we disclosed such personal information; and

- if we sold, shared, or disclosed your personal information for a business purpose, two separate lists disclosing:

- sales and shares, identifying the personal information categories that each category of recipient received; and

- disclosures for a business purpose, identifying the personal information categories that each category of recipient obtained.

- Correct inaccurate personal information that we maintain about you, taking into account the nature of the personal information and the purposes of the processing.

- Delete the personal information that we have collected from you.

 

We will not discriminate against you if you decide to exercise your rights under the CCPA. Please note that certain rights are subject to applicable exceptions under the CCPA.

 

If you are a California resident and interested in exercising any of the above-listed rights, please complete and submit the form available here or send an email to privacy@panerabread.com.

 

In order to protect your privacy, we may require you to provide up to three (3) pieces of personal information with your request that we can match with information we maintain in order to verify that it is you making the request. Where applicable, we will use the requested information for verification purposes only. Please note that we may decline a request where we are unable to verify your identity and confirm that the personal information we maintain relates to you.

 

Authorized agents. You may authorize someone to submit a privacy rights request on your behalf (an “authorized agent”). An authorized agent will need to demonstrate that you’ve authorized them to act on your behalf, unless you have provided the agent with power of attorney pursuant to applicable probate law. Depending on the evidence provided, we may also contact you to verify your identity with us or request confirmation that the agent is authorized to submit the request on your behalf.

 

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The “Last Updated” date at the top of this Privacy Policy indicates when it was last revised. Any changes will become effective when we post a revised version of this Privacy Policy. We encourage you to review this Privacy Policy periodically to remain informed about our information handling and privacy practices.

 

Contact Us

If you have any questions or concerns about this Privacy Policy or our information handling and privacy practices, please send an email to workday-help@panerabread.com or write to us at the following address:

 

Panera, LLC 
3630 S. Geyer Road, Suite 100 
St. Louis, Missouri, 63127 
Attn: Human Resources